Position: Document Controller

Department: Project Delivery

Location: Manly, NSW 2095

Introduction:

Global clean energy solutions provider Gentari is committed to doing our part in solving the world’s most pressing sustainable energy needs: to change how we live today and help secure a better future, focusing on three key business pillars of Renewable Energy, Hydrogen and Green Mobility. Gentari Australia, formerly Wirsol Energy, is amongst the leading players in the Renewable Energy sector in the Australian market, specialising in development, construction, asset management and maintenance of renewable energy projects across the country. Our growing portfolio comprises of solar & battery energy storage (BESS) across New South Wales, Victoria and Queensland. Helmed by a local team with deep understanding of the Australian energy landscape and supported by a leadership team with global energy expertise and a comprehensive portfolio built on innovation and growth, we are accelerating the transition to a more sustainable future, with benefits for all.

About the role:

We are seeking a skilled Document Controller to join our team and support the documentation management for our large-scale renewable energy projects in Australia. The Document Controller will play a crucial role in ensuring that project documentation is accurately managed, controlled, and maintained throughout the project lifecycle.

This is a challenging, exciting and rewarding opportunity that requires strong communication, technical understanding and proactive management. The role suits someone that possesses excellent organisational skills, is passionate about the renewable energy industry and will thrive in a dynamic and evolving environment.

Responsibilities:

• Establish and maintain document control processes and systems to ensure efficient management of project documentation.
• Receive, log, and distribute incoming project documents such as drawings, specifications, contracts, and correspondence.
• Organize and maintain both electronic and hard copy filing systems for easy retrieval of project documentation.
• Ensure that all project documents are accurately labelled, indexed, and stored in accordance with project requirements and company standards.
• Collaborate with project teams, subcontractors, and stakeholders to ensure timely review, approval, and distribution of documents.
• Monitor document workflows to track the progress of document reviews, approvals, and revisions.
• Conduct regular audits of project documentation to ensure compliance with quality standards, contractual requirements, and regulatory obligations.
• Assist in the preparation and compilation of documentation for project handover and closeout.
• Provide support and training to project team members on document control processes and systems as needed.
• Stay updated on industry best practices, technologies, and tools related to document control.

Skills and Experience

• Bachelor’s degree or 2 years equivalent experience in a relevant field such as business administration, project management, or engineering.
• Proven experience working as a Document Controller, preferably in the renewable energy or construction industry.
• Proficiency in document control software and systems, such as Aconex, SharePoint, or Documentum.
• Strong organizational skills with meticulous attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to work collaboratively in a fast-paced environment with multiple stakeholders and tight deadlines.
• Familiarity with relevant regulatory requirements and industry standards.
• Certification in document control (e.g., PMP, CMDCP) is a plus
• Self-motivated, excellent problem-solving abilities and proven decision-making skills.
• Flexibility and the ability to travel where required.

Benefits and perks

• Employee Assistance Program and other wellness initiatives
• Opportunities to work overseas for up to 2 weeks per annum (subject to eligibility)
• Access to a shared company vehicle
• Phone allowance and other great perks (i.e., skin checks)
• Parental leave benefit
• L&D budget, individual and team allocation
• Regular team bonding and social initiatives
• Access to a beachfront gym in Manly
• Opportunity to work collaboratively with a dynamic team which has successfully delivered several large-scale renewable energy projects in Australia.
• Flexible working opportunities in a fast-paced and exciting environment, that is collaborative in our friendly offices with harbour views in Manly, NSW